A portable document format (PDF) provides users with a reliable and easy way to present documents regardless of the system used by the receiver. These people can smoothly combine different file types, including spreadsheets, PowerPoint presentations, videos, and images, into a larger PDF. Moreover, the owners of these files ensure that their confidential information is protected since the receiver won’t be able to edit them, which boosts the integrity of the documents.
If you have a growing business, you need to improve the efficiency of the processes by faxing protected PDF files. This strategy allows you to gain convenience as you immediately send and receive confidential company files, eliminating the need for printing papers. As a result, you can reduce unnecessary printing costs since you can automatically transfer files using various tools.
In this article, you’ll learn four methods when you fax a PDF. So, read on.
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Use Online Faxing
Internet fax (eFax) is the active usage of online protocols to send a fax instead of using a traditional telephone connection and a costly fax machine. With this platform, you can fax a PDF document from your phone, online, or email from any address. Instead of scanning the location for a fax machine and wasting time waiting for it to print, this tool allows you to upload and send your PDF without a hassle.
Another benefit of this avenue is its ability to electronically sign your PDF files before faxing them back to the sender. You may use eFax in your browser, computer, or a handheld device like a smartphone, which allows you to have a flexible transfer activity. Regardless of your location, you may utilize this tool if you have a cellular signal, making the process convenient by activating cybersecurity practices.
When sending a PDF using eFax, you must compose a new email message and enter the recipient’s number. If you’re sending a fax to an international number, you should use the complete destination fax number, including its city and country code with its local number. Then, you can attach a maximum of ten PDF files you’d like to send and type the text in the body of the email message to add a cover page.
Leverage Built-In Software On Your Computer
If you have the latest version of the Windows operating system on your computer, you should take advantage of excellent built-in fax software. However, you should first find out if your device is connected to an active landline phone connection to send faxes. That said, all you have to do is type ‘Fax’ in the search bar and locate the Windows Fax and Scan Utility menu.
This menu allows you to complete the information for the cover page and fill in fax numbers to the pages of your PDF document. When you select the ‘Send’ button, this built-in software immediately gathers and stores the data needed for the other computer to receive the fax. Usually, this entire operation takes only several minutes for you to prepare your PDF to fax, find the recipient, and send it, which ensures efficient fax delivery.
Send Via Email
Email is one of the quickest and most convenient ways to send PDF documents via online faxing. This platform eliminates the need for a fax machine and additional resources, which helps you save money since you won’t have to invest in costly hardware and time-consuming software installation. In addition, you only need to ensure an established computer network and an internet connection, which makes the process practical and secure.
When sending a PDF to a fax, the sender chooses the fax machine number as the recipient and sends the information in the body of the email. You may do this through any email service provider, such as Yahoo, Gmail, and Outlook. Then, the fax will appear as a standard email in the recipient’s inbox, and the information becomes the PDF attachment, enabling them to print, forward, and save the data.
If you’re planning to use a fax to email service to send your PDF files effortlessly, you must invest in a cloud-based phone system provider. This company should provide you with a system that includes all the features of high-end software without having to pay for complicated equipment. Additionally, they will help you set up your cloud voice-over internet protocol (VoIP) and build the E-Fax communication solution for your organizational purposes.
Utilize Google Applications
You should enable Google fax if you plan to send PDF files and similar ones. You must install the add-on feature and register a user identification with your Google business account. Then, you have to head straight to GDrive (Google Drive), find the PDF file you want to fax, go to the ‘Open With’ option, and choose your fax provider name thereon.
If you want to fax your file directly from Google Docs and Google Sheets, you must enable Google Fax by following the same step in the previous paragraph. Then, click on the ‘Add-On’ menu before the ‘Fax your document’ and choose ‘Send’ to open the sidebar option. Once successfully logged into your account, you can hit the ‘Send Fax’ button after entering the recipient’s fax number.
Since Google doesn’t offer a free fax service, you have to partner with online fax services that enable you to submit faxes from these applications. With that, you can quickly fax a PDF via Docs, Drive, Sheets, and Chrome by following similar steps to send a fax in no time. With this seamless technological integration, you can fax from a laptop, mobile tablet, or smartphone wherever you are in the world.
Key Takeaway
As an entrepreneur, you must activate protection as you send and receive confidential documents for and from your customers and investors. That said, you should consider faxing your PDF files using these methods so you can increase communication efficiency within your organization. Once you do so, you can establish positive relationships with your stakeholders and loyal customers by improving organizational productivity and ensuring business growth through the strengthened trust of your clients in your business.
